Track Employee Time Accurately Across Projects and Teams

Capture employee timesheets, track project hours, and manage billable and non-billable work with an integrated timesheet and workforce system.

Time data is often captured late, inconsistently, or outside the system of record.

Payday Timesheet and Project Suite Software captures project-linked work hours at the source, delivering reliable data for payroll, costing, and utilization.

Core Features

Employee Timesheet Capture

Accurate time entries at the source.

Employees log hours against projects and activities.
Daily, weekly, or date range submissions.
Support for billable and non-billable hours.
Mobile-friendly time entry.
Reduce dependency on spreadsheets.

Project-Based Time Logging

Know where time is actually spent.

Log hours by project, task, or cost center.
Track planned vs actual hours.
Capture overtime and special work hours.
Prevent duplicate or invalid entries.
Improve project tracking and accountability.

Approval Workflows & Controls

Keep time data clean and reliable.

Configure approval hierarchies based on roles, teams, or departments.
Support multi-level review and validation of timesheet entries.
Handle missed, invalid, or exception entries with better control.
Maintain a clear audit trail for all updates and changes.
Improve approval speed with better visibility and tracking.

Smart Validation & Accuracy Checks

Reduce errors and improve time data accuracy.

Auto-fill employee and project details.
Apply validation rules for hour limits and policies.
Enable bulk edits and corrections.
Reduce manual reconciliation efforts.
Improve data consistency across teams.

Compliance & Data Security

Protect time data and enforce policies across your organization.

Apply role-based access controls.
Set policy-based rules for time entry and booking.
Store timesheet data securely.
Maintain a complete audit history for reviews and compliance.
Support enterprise-grade security standards.

Timesheet Analytics & Cost Insights

Turn time data into actionable insights and decisions.

Get a real-time view of submitted and approved hours.
Track utilization and productivity trends.
Compare billable and non-billable hours.
Monitor project cost and effort tracking.
Provide reliable data for payroll and finance systems.

Payday Timesheet Management Suite

Assign Projects & Activities

Employees are mapped to projects, tasks, or cost centers based on role and assignment.

Record Work Hours

Employees submit time entries for completed work using daily, weekly, or date-range formats.

Apply Rules & Validations

System rules validate entries based on hour limits, overtime policies, and attendance alignment.

Review & Approve Timesheets

Managers review submissions, handle exceptions, and approve time entries through defined workflows.

Generate Time & Utilization Insights

Approved data feeds utilization reports, project effort tracking, and cost analysis dashboards.

Sync with Payroll & Finance

Finalized timesheets integrate seamlessly with payroll processing and project cost calculations.

Customer Success Stories

100+ companies use Payday Suite AI HCM

The AI-led anomaly detection has proven to be a valuable asset, significantly reducing manual oversight and enhancing the reliability of our payroll outcomes.

Omar S. – Chief Financial Officer, Kingdom of Saudi Arabia (Banking and Financial Services)

Managing payroll across multiple jurisdictions has become far more manageable with Payday. The automated compliance features have helped ensure we remain aligned with local regulations.

Layla R. – Finance Manager, State of Kuwait (Construction and Real Estate)

Payday has brought a notable improvement in the accuracy and efficiency of our payroll operations. The transition was smooth, and the system integrates well with our existing processes.

Fatima A. – Human Resources Manager, United Arab Emirates (Healthcare)

We were impressed by how quickly Payday adapted to our organizational structure. The onboarding process was efficient, and the support team demonstrated a high level of professionalism.

Khalid M. – Head of Operations, Kingdom of Bahrain (Hospitality and Tourism)

Payday has proven to be a dependable and well-structured solution. It has simplified a previously complex process and allowed us to focus on strategic areas of the business.

Ahmed Z. – Managing Director, State of Qatar (Information Technology and Telecommunications)

Why Choose Payday Timesheet Management Suite

Traditional Timesheet Methods

Time captured through spreadsheets or emails.
Inconsistent or delayed time entries.
Limited control over billable vs non-billable hours.
Manual follow-ups for approvals and corrections.
Poor alignment between time, payroll, and projects.
Limited insight into actual effort and utilization.
High risk of errors impacting payroll and costing.
Fragmented data across teams and systems.

Paydaysuite Timesheet Management Software

Structured employee timesheet submission.
Project- and activity-based time capture.
Built-in validation and approval workflows.
Clear distinction between billable and non-billable work.
Accurate inputs for payroll and project costing.
Real-time utilization and effort insights.
Reduced errors through rule-based controls.
Seamless integration with HR and finance systems.

Platform Capabilities

Built to support accurate time tracking across projects, teams, and organizations.

Organization-Wide Time Visibility

View submitted and approved time entries in one place.
Compare effort across teams, projects, and departments.
Identify gaps, overruns, and inconsistencies early.
Reduce reliance on spreadsheets and manual summaries.
Support better workforce planning decisions.

Policy-Aligned Time Governance

Enforce hour limits, overtime rules, and policies.
Validate entries before approval.
Reduce exceptions and rework.
Maintain consistency across teams and locations.
Stay audit-ready with clean time data.

Scalable Time Operations

Handle high volumes of time entries smoothly.
Apply consistent workflows across projects.
Adapt to different team structures and work models.
Maintain stability as workforce size increases.
Scale without operational overhead.

Structured Approvals & Workflows

Route timesheets through defined approval paths.
Reduce follow-ups and approval delays.
Track status of submissions clearly.
Lower the risk of errors caused by rework.
Free managers to focus on delivery.

Reliable Records & Accountability

Aligned Time Reporting Across Teams

Capture time in a uniform format across projects.
Reduce interpretation gaps between teams.
Ensure managers review time using the same criteria.
Improve handoffs between employees, managers, and finance.
Enable dependable reporting at scale.

Time Capture Accuracy

0 %

accuracy

in employee time entries across projects and teams.

Zero

duplicate entries with standardized, guided time capture.

Submission & Approval Efficiency

60% faster

timesheet submission and approval cycles.

0 %

reduction

in follow-ups for missing or delayed timesheets.

Utilization Visibility

0 %

visibility

into billable and non-billable hours.

0 %

improvement in resource utilization tracking.

Payroll & Costing Readiness

Seamless

integration with payroll and project costing systems.

0 %

fewer corrections in payroll and billing due to accurate time data.

Payday Ecosystem

Payday connects smoothly with top-tier partners across HR, attendance, benefits, and more.

Frequently Asked Questions

What is time and attendance management software?

Time and attendance management software helps organizations accurately track employee working hours, attendance, overtime, and absences. It replaces manual processes like spreadsheets with a centralized, automated system.

What is project costing software?

Project costing software helps businesses track, manage, and analyze the total cost of projects, including labor, time, and resources. It provides visibility into budgets, actual costs, and overall project profitability.

How does project costing software work?

Project costing software captures cost data from various sources such as employee time, payroll, and expenses. By linking time entries to projects, it helps calculate actual costs, compare them against budgets, and monitor performance in real time.

How are timesheets used in project costing?

Timesheets form the foundation of project costing by capturing the actual time spent on tasks and projects. This time data is converted into cost inputs, enabling accurate tracking of labor costs, billable hours, and project profitability.

What are the benefits of project costing software?

Project costing software improves budget control, reduces cost overruns, enhances billing accuracy, and provides real-time insights into project performance and profitability.

How does Payday Suite connect timesheets with project costing?

Payday Suite links employee time entries directly to projects, tasks, and cost centers. This ensures accurate cost calculations, seamless payroll integration, and reliable data for billing, utilization, and financial reporting.

How does Payday Suite handle different work schedules and shifts?

Payday Suite supports flexible work patterns including fixed shifts, rotational shifts, split shifts, and remote work. Attendance policies can be configured by role, location, or department.

Can employees track attendance and time using self-service?

Yes. Employees can view attendance logs, submit timesheets, track overtime, and manage leave through web and mobile self-service portals.

How does Payday Suite ensure compliance and data security?

Payday Suite uses role-based access controls, secure data storage, audit trails, and policy-driven workflows to ensure compliance and protect sensitive employee data.

Can managers approve timesheets and attendance workflows?

Yes. Managers can review, validate, and approve timesheets and attendance data through configurable workflows, ensuring accuracy and accountability.

Can project costing software track billable and non-billable hours?

Yes. Payday Suite allows organizations to track both billable and non-billable hours across projects, helping improve billing accuracy and resource utilization.

How does project costing software help control project budgets?

By providing real-time visibility into actual costs versus planned budgets, project costing software helps identify overruns early and enables better financial control.

Does Payday Suite integrate with payroll, HR, and finance systems?

Yes. Payday Suite integrates seamlessly with payroll, HRMS, ERP, and finance systems to ensure accurate cost calculations, payroll processing, and financial reporting.

Can businesses migrate from spreadsheets to Payday Suite?

Yes. Payday Suite is designed to replace manual and spreadsheet-based processes, enabling a smooth transition to automated time tracking, approvals, and cost management.

Is Payday Suite a project management tool like Trello or Asana?

No. Payday Suite is not a project management tool. It focuses on time tracking and project costing. It works alongside tools like Trello or Asana by capturing time spent on tasks and converting it into cost, payroll, and utilization insights.